Service
Event Management in Italy
We run the logistics spine of your event — transport, accommodation and coordination — and bring in vetted partners for venues, catering and production.
The essentials
- Market
- Italy hosted 367,981 business events in 2024 (+8.2%) with 29.3 million participants, worth about €11.7 billion in direct contribution
- Our role
- Logistics-led: transport, hotel blocks, venue and supplier sourcing, on-site coordination
- Pricing
- Itemised supplier costs plus a clear management fee, with your budget shown line by line
- Payment schedule
- Typically 30% at contract, 40% about 60 days before and 30% about 14 days before, mirrored to suppliers
What's included
- Programme and budget planning
- Transport and hotel-block management
- Venue, catering and AV sourcing through vetted partners
- On-site coordination and dispatch
- One budget sheet and one invoice
Three typical scopes
- Small offsite: about 20 guests, a hotel block, a meeting room, a group dinner and a guided activity
- Corporate event: 50–100 guests over two nights with a venue, a gala dinner and coach transfers
- Premium programme: 100–300 guests with a villa or palace venue, multiple dinners, experiences and a full on-site team
What we outsource and why
Venues, caterers, AV and décor are best delivered by specialists who hold the permits and know the site. We source and manage them so you deal with one team, and we ask each supplier for the safety and licensing documents that apply.
Frequently asked questions
How far ahead should we plan an event?
For 50+ guests, allow eight to twelve weeks; larger or peak-season events benefit from more.
Do you handle creative production?
Through specialist partners or alongside your own creative agency; we focus on logistics.
Do you manage events outside Rome?
Yes — Milan, Florence, Tuscany, Lake Como and the Amalfi Coast, using local suppliers vetted the same way in every city.
Can you source the venue, not just the logistics around it?
Yes, through vetted partners: congress centres, hotels, palaces and villas, proposed against your budget and guest count.
Can you manage transport for 100+ guests?
Yes — arrival waves, shuttle loops and coach transport are planned by group size, with backup vehicles held for every job.
Can hotel accommodation, transport and the event itself be booked together?
Yes. That is the core of the service: one team, one budget sheet and one invoice across all three.
Facts on this page last reviewed: 2026-09-19.