Solution
Event Management in Florence
Corporate offsites, retreats and wedding-style events in Florence and the Tuscan countryside — hotel blocks, transport and venue sourcing run by one team.
The essentials
- Venue range
- From historic city venues to countryside villas and estates in Chianti and the Val d'Orcia
- Access
- Florence's historic centre is a restricted-traffic zone; event vehicles and load-in are planned around the closest permitted point
- Meetings scale
- Florence is one of six Italian cities in the world's top 100 for international association meetings
- Arrival
- Most guests arrive via Pisa or Rome airport, or by train to Santa Maria Novella station
What's included
- Hotel and villa blocks for the guest list
- Venue sourcing through vetted partners, in the city or the countryside
- Transport waves from Pisa, Rome or the station
- On-site coordinator and dispatch desk
- One budget sheet and one invoice
City venue or countryside villa
A historic city venue keeps guests within a short walk of hotels and evening plans, but load-in for production or catering has to work around the restricted-traffic zone. A countryside villa or estate in Chianti or the Val d'Orcia gives more room and easier vehicle access, at the cost of a longer transfer for guests staying in the city. We plan the transport around whichever you choose — including the last kilometres, which are where a local driver matters most.
Frequently asked questions
Can you manage an event at a countryside villa, not just in the city?
Yes — villas and estates across Tuscany are a regular part of this service, with guest transport planned for the longer transfer.
How do you handle vehicle access for load-in at a historic venue?
We confirm permitted access windows and the closest drop-off point with the venue before your event, so there are no surprises on the day.
Can hotel blocks and transport be arranged for the whole guest list?
Yes, on one invoice, whether guests are staying in the city or in the countryside.
Facts on this page last reviewed: 2026-09-19.