For professionals
Guest Logistics for Wedding Planners
Shuttles, couple car and hotel blocks for your Italian weddings — with a backup vehicle on standby and one coordinator who knows your timeline.
The essentials
- Market context
- 15,100+ foreign weddings in Italy in 2024; planners were involved in 46.3% of them
- Response time
- Sample logistics plan within 24 hours of receiving guest list and timeline
- Coverage
- Rome hub with Tuscany and Amalfi Coast routes; Milan and Lake Como being added
What's included
- Guest shuttle and arrival-wave planning
- Couple car and VIP transfers
- Hotel room blocks with clear cut-off and attrition terms
- Backup vehicle on standby during the event
- One dispatch number for you, the venue and the drivers
- Planner rates on request
How we work with you
- Send guest numbers, venues and timeline
- Receive a logistics plan and fixed quote within 24 hours
- Confirm; we brief suppliers and produce vouchers and a run-of-show
- On the day, one coordinator and one dispatch line
- After the event, a short report and one consolidated invoice
Commercial terms
Planner rates are available on request. If you resell to couples, we can agree a referral or net-rate structure. Deposit and balance schedules are set per wedding and mirrored to supplier terms.
Frequently asked questions
Will the couple ever see our pricing?
Only if you want them to. We can work fully white-label with your branding on vouchers and communication.
What happens if a driver doesn't show up?
We redirect a backup vehicle from a pre-approved supplier, and dispatch stays in touch with you until it's resolved.
Can you handle weddings outside Rome?
Yes — we start with the Rome hub and corridors to Tuscany and the Amalfi Coast, and are adding Milan and Lake Como. Ask us about other regions.
Facts on this page last reviewed: 2026-09-19.